Teaching group classes as a private tutor is a great way to optimize your time, increase your income and offer a more dynamic learning experience. But it can also become chaos if you don't have a system to help you manage schedules, availability, attendance confirmations or reminders.
The good news is that you can avoid all that clutter with a professional booking system like TuCalendi, which adapts perfectly to the way you work.
In this article we show you how to organize your group classes step by step: from the initial setup to the management of students, payments and automatic reminders.
1. Define your ideal group: number of students and class type
Before setting up your group class, the first thing to do is to be clear about the type of session you are going to offer:
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Is it a one-off class or a series of stand-alone classes?
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What is the maximum number of students?
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Will the class be face-to-face or online?
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Are there different prices depending on the content or level?
Once you have this information defined, you can create a group event in TuCalendi, establishing how many people can book and what date and time it will be available. The system will take care of the rest: it will show availability, block places once they are full and avoid duplicate bookings.
This allows you to offer group classes in a clear and organized way, without having to manage each booking manually.
2. Offer different dates for your group class
You can easily set up several independent dates for your group class, adapting to your schedule and the pace of your students. This allows you to organize sessions that repeat on different days or weeks, creating an event for each specific date.
For example:
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"English conversation group class - Monday 22nd".
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"Selectividad preparation - Friday 26th"
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"Summer Intensive Course - Tuesday 30th".
Each session will have its own booking link, maximum number of places and specific timetable. This way, students will be able to choose and book directly the date that suits them best, and you will be able to easily control attendance for each session.
In addition, you can block specific dates such as holidays or unavailable days, and duplicate similar events to speed up setup.
3. What if you want to charge in advance?
As with individual classes, you can also activate payment in advance for your group classes. This option is especially useful if you work with:
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Thematic workshops or one-day seminars.
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Intensive courses by level or subject
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Special classes with limited places
You can define a single price per class or set a different price for each event. You can also:
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Enable payment as mandatory to confirm the reservation.
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Add discount coupons if you run promotions
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Set your own cancellation conditions
The process is automatic: the student books and pays on the spot. You receive a notification of the confirmed booking and you can check payments from your dashboard.
This way, you avoid non-payments, reduce last minute cancellations and work with the peace of mind of having your agenda confirmed and covered.
4. Confirmations, reminders and follow-up
When a student books a place in one of your group classes, TuCalendi automatically sends them a confirmation email with all the details of the class: date, time, duration, type of class and, if applicable, the link to the video call.
In addition, you can activate automatic reminders by email or SMS to avoid forgetfulness. This helps improve punctuality and significantly reduces absences.
From your dashboard, you can:
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See who has booked in each group
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Check how many places are available in real time
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Check if payment has been made (if enabled)
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Cancel or reschedule the class and notify all students automatically.
All this allows you to keep a clear and orderly control of your classes, without spreadsheets or individual messages.
5. From your Instagram bio to your website: share your link
Once you have created your group class on TuCalendi, you can share the booking link on all channels where you are present:
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WhatsApp
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Email
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Your website or blog
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Social networks such as LinkedIn, Instagram, Facebook or TikTok.
This allows students to see the available places and book easily, directly from their mobile or any device, without the need to contact you to check schedules.
When the group reaches the maximum number of places, the system automatically blocks new reservations, avoiding overbooking or confusion.
And if you have different types of group classes, you can share the links separately or include them all on the same page for the student to choose the one that suits him best.
A practical and professional way to fill your classes, without having to manually manage each enrollment.
Conclusion: group classes without complications
Group classes are an excellent opportunity to grow as a private tutor, reach more students and optimize your time. But if you don't have the right tool, managing registrations, payments, confirmations and reminders can become an exhausting task.
Whether you teach cooking classes, language classes, school support, yoga seminars or any other discipline: with TuCalendi you can organize your group classes professionally and easily.
You create the event, set the conditions and the system takes care of the rest.
You decide how and when you teach your classes. And the best part: you don't waste time on paperwork, emails or spreadsheets.
Automate what robs you of time and gain clarity, order and peace of mind. Your students will notice... and so will you.