Organizing a meeting starts with finding the right time. Then comes another part of the work: preparing what you want to discuss, paying attention during the conversation and turning what was said into decisions and next steps.
With TuCalendi, we help businesses and professionals manage their bookings. With Meetfy.ai, we extend that journey, bringing artificial intelligence into the work before, during and after meetings.
Meetfy.ai is part of the TuCalendi ecosystem and can also be used independently. In this article, we explain why we developed it, what it does and how you can use it in your professional conversations.
What Is Meetfy.ai?
Meetfy.ai is an artificial intelligence tool for preparing meetings, receiving support during the conversation and reviewing the content afterwards through transcripts, analyses and summaries.
Its app is available for Android and iPhone. You can use it for professional conversations such as sales meetings, interviews, negotiations, consultations and one-to-one meetings.
The idea is to support the entire meeting journey: arrive with context, get assistance while you speak and have information you can review afterwards.
Why We Developed Meetfy.ai
We wanted to introduce artificial intelligence into the TuCalendi ecosystem and offer a more complete solution.
TuCalendi already helped organize the meeting: receiving requests, showing availability, assigning appointments and managing bookings. We saw an opportunity to extend that support into the meeting itself.
We wanted to develop something different, with features that provide value at several stages. Before the meeting, by helping prepare objectives and topics. During the conversation, by offering support. Afterwards, by analyzing what was discussed and making it easier to review.
That idea became Meetfy.ai: a product with its own identity, connected to TuCalendi and also available to people who do not use our booking platform.
Before the Meeting: Prepare Objectives and Context
A meeting can be confirmed in the calendar and still need preparation.
Who will you be speaking with? What do you need to clarify? Which topics should not be left unresolved? Is there anything that requires particular care?
Meetfy.ai lets you prepare this context before you begin. You can include:
- Relevant information about the people you are meeting.
- The objectives of the conversation.
- A checklist of points to cover.
- Topics to approach carefully.
- Possible objections and planned responses.
For example, before an initial sales meeting, you might define your objective as understanding the customer’s current process and deciding whether a demonstration would be useful. You can also identify the questions that need answering before you prepare a proposal.
Preparation gives the conversation direction, while leaving room to listen and adapt to what the other person says.
During the Meeting: Live AI Coaching
One of Meetfy.ai’s features is live AI coaching during the conversation.
The coach follows what is being said and can offer suggestions based on the context you prepared. Advice can appear on screen or be delivered through your headphones.
You can choose coaching approaches for situations such as:
| Situation | What you can prepare |
|---|---|
| Sales discovery | Needs to understand and priority questions |
| Negotiation | Objectives, boundaries and unresolved issues |
| Interview | Topics you need to explore |
| One-to-one meeting | Follow-up points and matters you want to discuss |
| Consultation | Context and questions that need clarification |
The support can help you remember an outstanding point or consider an additional question. You remain responsible for deciding what to say, when to contribute and how to continue. Suggestions should be assessed against the actual context of the conversation.
Recordings and Transcripts: Return to What Was Said
After a meeting, it can be useful to revisit an explanation, check a detail or review a commitment.
Meetfy.ai lets you record audio and obtain transcripts. Each format serves a different purpose:
- The recording preserves the audio of the conversation.
- The transcript lets you review its content as text.
For example, if you need to check how a request was worded, you can return to the relevant passage rather than relying entirely on your notes.
Audio capture can vary depending on the device and meeting format. Before an important conversation, check the setup you intend to use.
After the Meeting: Analyses and Summaries
Finishing the conversation does not always mean the work is complete. You may still need to prepare a proposal, resolve a question or confirm an agreement.
Meetfy.ai provides analyses and summaries to support that review:
| Output | How it can help |
|---|---|
| Summary | Recover a condensed overview of what was discussed |
| Analysis | Review the conversation in relation to its objectives and the topics covered |
| Transcript | Consult the conversation as text in greater detail |
You can use these materials to help prepare your follow-up. Before sharing them or making decisions, check important names, figures, conclusions and commitments.
An AI-generated result is a tool for working with the meeting’s content. Verifying what was agreed remains part of the professional’s work.
How Meetfy.ai Connects with TuCalendi
Meetfy.ai is part of the TuCalendi ecosystem. For people using both products, the connection is available in both tools.
Your Bookings in the Meetfy.ai App
TuCalendi users can view their bookings in the Meetfy.ai app. This connects appointment organization with meeting preparation and the conversation itself.
The AI Center in the TuCalendi Dashboard
Through the AI Center in the TuCalendi dashboard, users can access meeting recordings, transcripts and analyses alongside the platform’s other features.
The journey connects two related needs:
Organize the appointment with TuCalendi → prepare and work on the meeting with Meetfy.ai → access its content through the AI Center.
Check the relevant product and plan for the availability and conditions of each feature.
Can You Use Meetfy.ai Without TuCalendi?
Yes. Meetfy.ai can also be used independently, without a TuCalendi account.
You can start using it for your conversations even if you organize your schedule with other tools.
If you already use TuCalendi, you can take advantage of the connection between the products. If your main need is to prepare, support or analyze meetings, you can consider Meetfy.ai on its own.
This allows you to combine the tools without making the booking platform a requirement for using Meetfy.ai.
An Example: From the First Appointment to Follow-Up
Imagine a consultant meeting a potential customer.
Before the meeting, the consultant prepares an objective: understand the need, learn how the business works and determine whether they can help. They add priority questions and matters to clarify.
During the conversation, they use live AI coaching as support. They listen to the customer and decide which suggestions are relevant.
Afterwards, they review the summary, check details in the transcript and analyze what has been clarified and what remains open. They then prepare a follow-up that distinguishes confirmed needs from unanswered questions.
If the appointment was organized through TuCalendi, the booking can be viewed in the Meetfy.ai app, and the corresponding meeting content can be accessed through the AI Center in the dashboard.
This example illustrates the product’s purpose: support the work surrounding a meeting and make it easier to continue afterwards.
How to Get Started with Meetfy.ai
To try it, choose a specific conversation and start with a simple objective.
- Access Meetfy.ai and set up the app on your device.
- Define what you need to achieve or clarify.
- Add the context and points you want to discuss.
- Choose the appropriate coaching approach, if you intend to use live coaching.
- Check the setup and conditions of the features you will activate.
- After the meeting, review the results and decide how to use them.
Before recording or using features that process audio, inform participants and check the applicable requirements. Also review privacy terms, access arrangements and content retention.
Frequently Asked Questions About Meetfy.ai
Is Meetfy.ai Only for Sales Meetings?
No. It can be used for situations such as interviews, negotiations, consultations and one-to-one meetings, as well as sales conversations.
Can It Help While I Am Speaking?
Yes. Live AI coaching can offer suggestions during the conversation, using the selected approach and the context you prepared.
Does It Work for In-Person and Online Meetings?
Meetfy.ai supports both types of conversation. Audio capture depends on the device and how the meeting takes place, so check your setup beforehand.
Are an Analysis and a Summary the Same Thing?
No. A summary condenses what was discussed. An analysis helps review the conversation in relation to its objectives and other aspects of the meeting. A transcript provides the text for a more detailed review.
Do I Need to Be a TuCalendi User?
No. You can use Meetfy.ai independently. If you use both products, you can take advantage of their connection.
Discover Meetfy.ai in Your Next Meeting
Choose a meeting, define what you want to achieve and prepare the important topics. That is a useful starting point for exploring how AI can help.
Discover Meetfy.ai and explore its features for preparing, supporting and analyzing your conversations.
Want to see it alongside TuCalendi? Book a demo with our team. We will show you how appointment management connects with the meeting journey before, during and afterwards.